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VIGILANCE ACTIVITIES

Vigilance activities have been integrated with the Management Function in ECL as Vigilance Department plays crucial role to ensure transparent, accountable, fair and efficient functioning of the Organisation. Several path-breaking initiatives taken last year have developed sense of confidence among various stake holders, resulting into significant improvement in ensuring Transparency, Non-discrimination and Security of the entire process. Intensive examination of large number of cases covering various departments were undertaken to study various system improvement requirements. Frequent surprise inspections were also conducted covering almost all areas. A large number of complaint based investigation also handled and in significant cases it ended in awarding of Penalties. Major I.T. initiatives have been implemented in ECL under continuous monitoring of Vigilance Department like, introduction of Biometric attendance system, installation of GPS & GPRS system etc.

Preventive Vigilance:

A huge number of surprise checks conducted by the Vigilance department, ECL during 2015-2016, covering almost entire gamut of activities of the Company. Besides, Vigilance awareness-cum-motivation programmes were organized on a large scale for various Stake Holders covering a significant number of beneficiaries. These sincere efforts have had a salutary effect on the work culture of the Organization resulting in all-round improved performance.

Sl No

Subject

2015-16

2014-15

i

Number of Surprise check/Inspection conducted

61

50

ii

Vigilance awareness cum motivational programmes

a)Awareness programmes with internal faculties

18

30

b)Stake Holders Meet

01

02

c)Competitions, Essay/Debate/Painting/cultural Programme etc.

05

12

d)Seminar/Workshop with external faculties

02

01

iii

Intensive examination

10

07

In addition to this, one more Stake Holders Meet was organized on 26.02.2016 where 72 Stake Holders of ECL were explained about the revised modalities of e-Tendering process and Reverse Auction.

Measures taken for improvement:

During the year 2015-16, the following systemic improvement measures were undertaken:

  1. During the month of April, 2015, one System Improvement regarding Office Timing of Doctors and other Employees of Hospitals/Dispensaries has been implemented.
  2. In October, 2015, another System Improvement towards “Corrective measures to be followed in various activities related to Civil Works”, has been undertaken.
  3. The principle of first come first serve has been implemented in respect of dispatch of bill payment.

Punitive Vigilance:

Instances of irregularities, found to be committed intentionally with mala-fide intention, have been dealt with firmly and exemplary punitive measures were taken under the relevant Conduct Rule. As a result, total nine persons including one Civil Contractor, were awarded various penalties.

Leveraging Technology:

Following initiatives have been undertaken by the Vigilance Department towards leveraging technology for improving transparency as well as efficiency of the organization:-

Sl. No

IT Initiatives

Status as on 31.03.16

Remarks

1

GPS/ GPRS based vehicle Tracking System

1479

Control rooms in all areas and HQ have been set up and nodal officers have been appointed.

2

Electronic Surveillance by CCTV

646

Total 646 nos. of CCTV cameras have been installed at different weighbridges and vulnerable points of ECL.

3

RFID based Boom Barriers & Readers

77

Order has been placed for installation of 77 RFID reader/ Boom barrier with RFID tag. All the 77 modules of RFID system have been supplied.

4

Weigh Bridge Status

Road-101&Rail-12

Completed.

5

Wide Area Networking (WAN)

96

Installation of WAN is completed in all 14 Areas, ECL HQ, Kolkata Sales Office and 80 no. of weighbridges.

6

Coal Net Application

Under various stages of implementation.

7

Online Grievance Redressal System

Implemented

8

Online Leave Management System

Implemented in HQ, ECL

9

Bill Tracking System

Implemented in HQ, ECL

10

Biometric Attendance

Implemented in Jhanjra Area and Salanpur Area.

11

Local Area Network (LAN)

Installation of LAN is completed in all Areas except Rajmahal Area. Installation in Rajmahal Area is in Progress.

12

Auto Refund of EMD

It has been decided that ECL will start tendering in CIL tender portal. Auto Refund of EMD will start functioning.

13

Reverse Auction

Reverse auction has been implemented in ECL for Estimated Contract Value of more than ` 1 Crore.

14

Geo Fencing of Mine Boundaries

Provision of Geo fencing of Mine Boundaries is included in Vehicle Tracking System.

In addition to the above mentioned initiatives, few other initiatives such as 3D TLS etc. will be installed very shortly.

Implementation of Integrity Pact Programme:

Integrity Pact has already been implemented in ECL and it is in vogue.

Observance of Vigilance Awareness Week:

Vigilance Awareness Week was observed in ECL from 26th to 31st October, 2015 as per directives of Central Vigilance Commission. This year the theme was “Preventive Vigilance as a tool of Good Governance”. On 26.10.2015 a pledge was administered by CVO, ECL at ECL HQ. and by respective G.Ms/HODs in each Area establishment/Project to bring about integrity and transparency in various spheres of activities and also to work unstintingly for eradication of corruption in all spheres of life. Several Awareness Programmes like Seminars, Workshop, Stakeholders’ Meet etc. were organized in Headquarter as well as various Areas/Units to enlighten and spread the message of integrity amongst the Stakeholders. There was a mammoth participation of a huge number of students in the competitive events organized during the week. The next issue of Vigilance Magazine of ECL, namely “Sachetana”, the Newsletter of 2015 was released by the Chief Vigilance Officer, ECL.

Important Achievements:

  1. Leveraging of several IT-initiatives has been instrumental in enhancing transparency as well as efficiency significantly. Besides, it has resulted in cost-cutting through more competitive biddings and an overall fair working environment.
  2. Regular monitoring by Vigilance Department has helped in controlling over-reporting of production and also in several proposals for recovery of large quantum of penalties from the defaulters.
  3. By integrating vigilance functioning with normal management functioning, the Company has gained in terms of morale-boosting of employees and other stakeholders through regular interactions in awareness-cum-motivation programmes. It has resulted in increase in production and productivity significantly.
     
             
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