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VIGILANCE ACTIVITIES

Vigilance Department assists to ensure transparency, non-discrimination, accountability and efficiency of the management function in ECL. Numerous Vigilance activities throughout the year have got the prime role to reflect the ‘Transparent and Rational’ image of the functioning of the Organisation. Several bold and innovative ideas have been taken into consideration in last year to develop faith among various stake-holders of ECL. A huge number of complaint based investigation has been conducted by the Vigilance Department of ECL throughout the year and as a result various lapses / irregularities have been pointed out. To combat those lapses/irregularities, a significant number of improvements of the prevailing systems have been implemented. Moreover, to bring more clarity in accountability, transparency and rationality of the functioning of company, several instances of irregularities /lapses, committed purposefully with mala-fide intention were considered very seriously and in numerous cases, it ended in awarding penalty to the delinquent officials. A large number of Intensive Examinations covering various departments have also been carried out to check lapses, if any and in many cases it has ended as “System Improvement”. Modern I.T. initiatives and e-governance have been implemented in different areas of ECL by regular supervision and monitoring of the Vigilance Department.

Preventive Vigilance:

A significant number of surprise inspections in different Areas/Units of ECL were conducted by the Vigilance Department, during 2016-17 to cover-up the entire spectrum of the functioning of the company. Moreover, a large number of Vigilance awareness–cum-motivational programmes have been organized throughout the year among various Stake-Holders covering a significant number of beneficiaries. In majority of cases, prevailing systems have been studied thoroughly and whenever necessary, different “System Improvement” measures have been implemented to improve the existing system and at the same time to plug the lapses of the existing system- as a part of ‘Preventive vigilance’. Such sincere effort has been reflected remarkably on the work culture of the Organisation.

Sl No

Subject

2016-17

2015-16

i

Number of Surprise check/Inspection conducted

64

61

ii

Vigilance awareness cum motivational programmes


a. Awareness programmes with internal faculties

19

18

b. Stake Holders Meet

01

01

c. Competitions, Essay/Debate/Painting/cultural Programme etc.

06

05

d. Seminar/Workshop with external or internal faculties

01

02

iii

Intensive examination along with one Test Check

11

10

Measures taken for improvement:

The following Systemic Improvement measures have been undertaken during the year 2016-17:

  1. Implementation of proper dak-receipt and dispatch system in different areas and head quarter.
  2. Procurement of HEMM.
  3. Implementation of corrective measures to execute the repairing jobs to be undertaken at workshops of ECL.
  4. Management of different out-sourcing contracts.
  5. Introduction of Revised Service Book of employees of ECL.

Punitive Vigilance:

To establish as well as to maintain the fair and transparent image of the functioning of the Organisation the instances of irregularities committed purposefully with mala-fide intention were considered very seriously and dealt with firm and exemplary punitive measures taken under the relevant Conduct Rule. As a result total 31 (thirty one) officials were awarded various penalties.

Leveraging Technology:

Following initiatives have been undertaken by the Vigilance Department towards leveraging technology for improvement of transparency and capability of the organization:

Sl. No.

IT Initiative

Status as on 31.03.17

Remarks

1

GPS/GPRS based Vehicle Tracking System

1479

Out of 1479 devices, 1448 GPS devices have been fitted in available Coal trucks. Control room operational in all fourteen areas and at HQ. Tracking of vehicle is going on.

2

Electronic Surveillance by CCTV

113

CCTV cameras installed in ECL: 832 nos.

3

RFID based Boom Barriers & Readers

77

Supplied: 77 nos., Installed (mechanical part): 77 nos., Seven (07) nos. of RFID systems have been commissioned at Bankola Area. Remaining is under commissioning.

4

Weigh Bridge Status

Road- 101

Completed.

Rail- 12

5

Wide Area Networking(WAN)

117 locations

Installation completed.

6

Coalnet Application

Online Material Management System

Implemented in ECL HQ, Kunustoria, Sonepur Bazari, Sodepur and Salanpur Areas.

Financial Information System

Implemented in ECL HQ, Kolkata Sales Office, Sodepur and Sonepur Bazari Areas.

Personal Information System

Implemented in ECL HQ

Payroll

Implemented at ECL HQ, Kolkata Sales Office, Kunustoria and Sonepur Bazari Areas.

Sales

Implemented in all areas except Rajmahal area

VVIP Reference

Implemented at ECL HQ

7

Online Grievance Redressal System

Implemented

-

8

Online Leave Management System

Implemented

Implemented in all areas for executives.

9

Bill Tracking System

Implemented

Implemented in ECL, HQ.

10

Geo Fencing of Mine Boundaries

Implemented

-

11

Biometric Attendance

Implemented in Jhanjra Area & Units, Satgram Area Office & Hospital, ect.,

Action is being taken for implementing at ECL HQ and other Areas.

12

Local Area Network

Implementation almost completed

All areas of ECL connected with HQ and Kolkata Sales Office. Towers installation jobs are in process.

13

Auto Refund of EMD

Implemented

-

14

Reverse Auction

Implemented

Implemented for estimated Contract Value of more than ` 1.00 crore.

15

3D TLS

Tender has been issued.

-

Implementation of Integrity Pact Programme:

Integrity Pact has already been implemented in ECL and it is in vogue.

Observance of Vigilance Awareness Week:

Vigilance Awareness Week was observed in ECL from 31.10.2016 to 05.11.2016 as per directive of Central Vigilance Commission. The theme for the year was “Public Participation in promoting Integrity and eradicating Corruption.” On 31.10.2016, 142nd Birth Anniversary of Sardar Vallabbhai Patel was celebrated by garlanding the photograph of Sardar Patel and offering floral tribute by the Functional Directors of ECL and CVO, ECL at CMD’s Conference Room, ECL, HQ. Ekta Diwas pledge was administered by Shri K.S. Patro, Director (Personnel), ECL and also by the respective G.Ms/HODs in each Area establishment/ Project to bring about integrity and transparency in various spheres of activities and also to work generously for eradication of corruption in all spheres of life. One Nukkad Natak was also presented by the students of DAV School, Nimcha. Various Awareness Programmes like Seminars, Workshop, Stakeholders’ meet etc. were organized at ECL Headquarter as well as in different Areas/Units to enlighten the stakeholders and to spread the message of integrity amongst them. There was an immense participation of a significant number of students of different schools as well as colleges in the competitive events organized throughout the week. On this occasion, the Newsletter of 2016, “Sachetana” (next issue of Vigilance Magazine of ECL) and Compendium-October 2016” (w. e. f Nov, 2012) were released by the Functional Directors and CVO, ECL. An active link with the banner of Integrity Pledge (provided by CVC) has been provided in ECL website for taking e-pledge by any citizen of India.

Important Achievements:

  1. Several IT initiatives and e-governance, initiated last year, became the pioneer in introducing discount bidding.
  2. By integrating vigilance activities with normal management functioning, the Company has gained in terms of morale boosting of employees and other stake holders by regular interaction in awareness cum motivation programme. This has been reflected remarkably in production and productivity.
  3. Regular monitoring by Vigilance Department has helped to check over-reporting and also in recovering a large quantum of monetary gain as penalty from the defaulters.

     
             

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